Author Archives: Julia TriYoung

Your Business is Under Attack from “Them”

What kind of attacks affect businesses in Arizona?

Arizona and Phoenix Metro in particular are not any more vulnerable than other parts of the country when it comes to Natural disaster. As a matter of fact when it comes to natural disasters, Phoenix is listed as the second safest city in U.S. Metro Areas with 1 million inhabitants or more, Rochester, New York being the safest.

Rochester, New York
Phoenix, Arizona
Columbus, Ohio
Buffalo, New York
Cincinnati, Ohio

We are lucky enough to avoid, tornadoes, volcanoes, hurricanes, earth quakes, floods, & wildfires more than most other major cites. Unsurprisingly, many businesses locate their call centers, data centers, and office operations in Arizona taking advantage of the relatively disaster free state and metropolitan area. What then if anything do business need to worry about if we are mostly free from natural attacks? Although we enjoy relative natural stability, mother nature can still pack a wallop when she wants to.

Lightning and Power, and Heat, Oh My!

Major Metropolitan areas of Arizona can breath a sigh of relief when it comes to most massive natural disasters, however, we are still significantly affected by smaller natural attacks such as lightning which can kick up quite severe in our Monsoon season. Lightning strikes in Arizona annually cause dozens of businesses to lose equipment and data because of their notorious effect on electronics and storage devices. Most businesses are inadequately protected from lightning strikes because they fail to invest in lightning protection equipment and fail to adequately store their sensitive data on high availability backup systems. Arizona heat directly and indirectly affect sensitive equipment and electrical systems in AZ. When the temperatures rise, so does demand on the grid. Older parts of the grid and poorly supplied buildings become more susceptible to “brown outs” and “power spikes” caused by fluctuating power. That variance in power wreaks havoc on computer systems and consequently the data that exists on those systems. As an IT professional I have personally seen power variations damage hundreds of systems in every sort of business over the past dozen years in the Phoenix area. What strikes me funny is the surprised look on people’s faces when I tell them “power destroyed your system”, as if this thought had never occurred to them before. Surge protectors are good, and UPS systems are even better, but the best protection you can buy is in a backup system that continuously backs up your data and keeps your business going, even if a few systems are damaged by lightning, power, or anything else.

What’s the real “attack” threat?

Since so many businesses and so much data is located in Arizona, we face a more menacing threat than any natural disaster. We’re talking about Cyber Threats. Most businesses are not nearly paranoid enough when it comes to cyber crime. Most business spend money on external prevention and internal authentication without addressing data accountability and recovery. IN other words:

“Arizona is a prime location in the world to store Data. Data is more valuable than gold to many people around the planet. This makes Arizona and many businesses located here a major target for cyber criminals, hackers, and data thieves.”

In March of 2013, U.S. Army General Keith Alexander, who is head of the U.S. military’s Cyber Command, said cyber attacks on private companies were getting much worse. He stated that the intensity & number of attacks will grow significantly throughout the year.

May 31st, 2013, Defense Secretary Chuck Hagel stated that cyber-threats pose a quiet, stealthy, insidious danger to the United States. Hagel Quoted, “Cyber threats are real, they’re terribly dangerous,”

The question then becomes, what do we do about it? Prevention is important to be sure. That means implementing the best firewalls, security software, and security policies you can. Equally important, considering the threat, is what to do if your data is stolen, destroyed, compromised. etc. Finding and eliminating the threat are top priorities, next is restoring your data. It’s important to know that your data is stored safely with many revisions available in an offsite location so that you can quickly recover your data. If your live data is corrupt, you need to find revisions of files that are not compromised and bring those back into your live data set efficiently. Does your existing disaster recovery plan account for this?

Remember, cyber criminals do not only exist in a vacuum in China, Pakistan, or Russia, they exist in your organization, your vendors, your public cloud, or your ISP. Sometimes data compromise and corruption occurs by accident from errant software or a careless employee, or even faulty hardware. Prevention and cure are the main focuses when dealing with cyber threats. If your prevention fails, will your cure be quick, efficient and painless, or just as horrifying as the attack itself?

Pull your resources and make Data Security happen within your own company. Work on your business continuity planning and your data recovery planning. If you’re not up to the task, get a professional IT company to help you with the task. Use the best you can find.

To illustrate how many businesses are seeking solutions for Disaster/Data Recovery issues, I’ve researched monthly web inquiries and plotted the results in an infographic that you may find useful.

Disaster Recovery | Infographics

If you have questions or need assistance, please reply to this blog or contact us directly. We’re here to help.

Manged Services & the Cloud

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Managed services has grown out of it’s formative years into a multifaceted solution that can scale to any size business. IT infrastructure can now be managed in a way that allows technicians to access any device belonging to it. Smart phones, network switches, routers, laptops, servers, printers, and the cloud itself can all be managed from a central NOC (Network Operations Center). In this way, a single operating technician can troubleshoot devices anywhere in an organization with the touch of a button.

The tools with which technicians can now utilize include the ability to reload entire operating systems, upgrade firmware & software, reset devices, lock down devices, and implement a variety of other troubleshooting techniques. Technicians rarely if ever need to be on-site any more these days. Some obvious exceptions are when a new piece of technology needs to be physically installed, or components need to be physically replaces, but the days of high-end consultants hanging out on site for days on end are coming… to an end.

“In the cloud” is just a easier way of saying that part of your business is located on a distributed server farm with redundancy and high availability resiliency built into your network, platform, software, or physical server architecture. See? I said there was an easier way to say it …for now think of the cloud as a wire coming from your computer and connecting “out there” to some computer/servers, etc, to deliver the application or data you need.

I’m not really big on info-graphics because I don’t like trendy buzzwords, or trendy ideas that reach pop-culture. I usually run in the other direction, that being said, occasionally I come across an infographic that is cool enough to mention. This one comes from SalesForce. It illustrates several points that I would like to make about the evolution of Managed Services.

Click on the image to see it in full size – image credit goes to salesforce

The use of the cloud to access and control computers and other network attached devices within an interconnected cloud network is nothing new. I remember controlling devices remotely over a cloud network & serving cloud applications for IT purposes as far back as 1997 and I know that the origins of cloud control go back probably to ARPANET days in 1969 and probably further back then that if you consider the operation of traditional mainframes. My point is that it is not new. What is new is the very wide variety of technologies and well defined architectures that are now available for scaled use in nearly every conceivable IT environment on the planet. Cloud computing is accessible for SMBs & SMEs alike. It is indeed available for personal use at an affordable level and sometimes free. Cloud computing is ubiquitous and can be implemented on any level and to any degree.

What does this all mean for you and your business? Well, it means that you can have SaaS (Software as a Service); email, CRM, virtual desktop computing, accounting packages, logistics packages, etc. can now all be run from the cloud which means that updates, maintenance, scaling, & delivery all come from the cloud. High availability, backup, disaster recovery, & continuity can also come from the cloud as we’ll see next.

The Future of Cloud Computing Think Tank, hosted by Dell & VMWare

This infographic is a great illustration of typical discussions surrounding various implementations of cloud computing with providers and customers.

Not only can software now be delivered as a service from the cloud but also your basic IT infrastructure. While workstations, switches, and routers still need to be located on site, they can be managed from the cloud. IaaS (Infrastructure as a Service) allows you to take your servers, backup devices, virtual machines, and place them all in the cloud ie. (data center), and administer them from a centrally. If you oversimplify this mode of computing, you could say that it reflects the old centralized mainframe computing idea whereby all computers act as dumb terminals and receive their data & applications from the mainframe. Ironically, this is not far from the truth, however rather than going full circle, we have spiraled upward and are now reflecting some of the better points of the centralized computing model with many new advantages.

If you refuse the cloud computing model on any level than you are using a distributed model of computer architecture which allows great freedoms and flexibility, but requires a great deal of administrative overhead and has considerable hidden cost of ownership. In reality companies and governments have been using a mix of centralized and distributed computer models for the past 30 years or so. The most difficult thing for organizations to decide moving forward is what mixture of computing models is right for them. Affordability, flexibility, ROI, cost of ownership, security considerations, and a plethora of other factors are all on the table for business owners to contemplate. Most decision makers will find it helpful to work with an IT firm that can demonstrate the costs, benefits, opportunities, and integration plans for any IT infrastructure changes. Not all IT solutions providers are the same. Take your time and choose carefully, it can mean the difference between success & failure for your business.

One Backup Plan Fits All

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I love the idea of one size fits all because it sounds easy and definite. However, the promise of one size fits all is something that I learned to steer away from in life. I suppose it was my experience in the military that first debunked this great idea.

One size does occasionally fit all, but not always. My drill sergeant assured me that the if my equipment stated “one size fits all” that it would fit me, no matter what. I protested one time when a rain poncho I was wearing was clearly too big and I paid for it dearly. I had to practice rolling in a mud puddle for about 20 minutes in the freezing cold while everyone else was eating some hot chow under a canopy. After some time, I was asked if my rain poncho fit, and I replied “like a glove drill sergeant!”

Fortunately we don’t have to live in a world where businesses are forced to accept a solution that does not fit their needs, although some companies will try and make it fit, or make you believe it fits. A good IT solution provider will find the right solution for your business’ needs no matter what adjustments need to be made to a sales solution, or technical implementation. What I’m referring to here is flexibility in hardware & software choices and robust options in implementations of those chosen technologies.

Take for example a typical high availability backup system. You have servers that are backed up and resilient because of their high availability cloud solution. You then have all workstations backing up to the servers and the servers themselves backing up at night & during the day to the cloud. The cloud, usually 2 -3 data centers backup to each other.

simple cloud backup solution It’s a great solution, but what is the start-up cost? What is the monthly and yearly costs? What if you need high availability and cloud backup but it is cost prohibitive to your organization. So you throw your hands in the air and give up? Hopefully not. If you have a qualified IT firm taking care of your backup and high availability planning, they should be able to develop a system that may be scaled down but does not break the bank. Sometimes a simplified and scaled down solution can give you the protection and security you need.

The ability of your IT firm to scale packages up and down to meet the needs of their customers is crucial to the success of that client company. As a client you may want to ask some of the following questions to make sure that you’re getting the right solution. Your technology provider, or IT firm may not give you all the answers you want, but they should be able to give you informative answers that assist you in understanding your backup and high availability platforms.

What type of hardware do you use in your solution? Is it expensive to repair? Can it be upgraded as time goes by?
What type of software do you use in your solution? Can it ever be changed for something different?
If our business grows, will we need all new hardware for our backup system? Can we build on what we already have?
If we downsize our business and need to reduce costs, can we still maintain a backup or high availability platform and pay less money?
What will the cost difference be if we start with a smaller system and grow into a larger one?
If you implement a system that will quickly outgrow, will your firm absorb some of the cost for implementing a larger system?
What is the expected up-time for our data and our systems if we use the “x” recommended solution vs. the “y” solution?
What kind of support can we expect to receive if we implement your system? will it be 24×7 on the hardware and the software? Will there be additional fees?
How long is this technology expected to last? When we we have to switch to an entirely new type of technology?

Depending on your technology choice for backup and high availability, you may receive greatly varying answers, however, make sure that your solutions provider knows their products and they can remain flexible in providing you with the best possible cloud backup / availability system.

Blue Skies & Rain, Sunshine & High Availability Platforms

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We all wish for blue skies and sunshine!

When your computers are running great and the your servers are humming along fine, your work environment cam seem like blue skies and sunshine. However, planning for the day when server or workstation hard drives fail is more important than just your average backup planning. No, we are not talking about Disaster Recovery Planning this time, or your overall Business Continuity planning, but instead, your high availability planning, or just plain High Availability (HA)

In other words, how do you make sure that your critical servers and computer workstations stay up and running when hardware fails? How do you keep those critical server applications available when a server decides to take a dive? Ordinary backup can take a long time to recover and often does not include the very latest data. In addition, backups do nothing in the immediate when you lose hardware.

The answer: High Availability Planning.

Saving for a rainy day is all well and good, but isn’t it better to build a roof with gutters? High availability platforms provide your organization with the ability to absorb the unexpected stormy days and computer hardware crashes and keep you resiliently speeding along without missing a beat.

The goal of any high availability platform, or (environment), should be a minimum of 99.999% also referred to as the “five nines” That means no more than 5.26 minutes of total platform downtime per year as show in the chart below:

Availability %	Downtime per year	Downtime per month*	Downtime per week
90% (“one nine”)	36.5 days	72 hours	16.8 hours
95%	18.25 days	36 hours	8.4 hours
97%	10.96 days	21.6 hours	5.04 hours
98%	7.30 days	14.4 hours	3.36 hours
99% (“two nines”)	3.65 days	7.20 hours	1.68 hours
99.5%	1.83 days	3.60 hours	50.4 minutes
99.8%	17.52 hours	86.23 minutes	20.16 minutes
99.9% (“three nines”)	8.76 hours	43.8 minutes	10.1 minutes
99.95%	4.38 hours	21.56 minutes	5.04 minutes
99.99% (“four nines”)	52.56 minutes	4.32 minutes	1.01 minutes
99.999% (“five nines”)	5.26 minutes	25.9 seconds	6.05 seconds
99.9999% (“six nines”)	31.5 seconds	2.59 seconds	0.605 seconds
99.99999% (“seven nines”)	3.15 seconds	0.259 seconds	0.0605 seconds

As you might imagine 99.999% up time is a difficult target to reach, but ever more relevant in today’s “need it up and running right now” computing environment.

Wouldn’t it be nice if everything were in the “five nines” category. Think about it driving, no oil changes, no gassing up the vehicle, no red lights, not stopping for anything except perhaps a NASCAR tire change one per month. Ahhhh! That would be nice.

The truth is that most computing environments fall far short of the elusive 99.999% goal and most environment are lucky to hit a better than 97% goal overall. However, most environments don’t need to include every piece of IT technology in their High Availability (HA) solution.

For example. Do you need to include your fax machines and printers? The old computers that are not critical to the environments operations? How about laptops, or vendor equipment? Perhaps some of these items will not be counted in your (HA) plan and you can automatically exclude them and focus on the critical items.

For many organizations a typical very basic (HA) plan for their IT environment might look like this:

9 out of every 10 servers included in the plan
1 out of every 10 workstations included (because most employees can be moved to another workstation or a replacement is readily available)

*Network equipment sometimes has redundancy, but often times is not completely redundant and represents a Single Point of Failure in many organizations.

**Communications lines and links to the outside work are usually not redundant in most smaller environments and also represent Single Points of Failure and can represent significant downtime.

High Availability represented in the simplest way look like this:

Data : Redundant – Servers : Redundant – Workstation Functions : Redundant

There are many ways to implement (HA) and many different platforms to choose from. However, the most important thing you can do is educate yourself and make certain that your IT firm are experts that are well trained to adequately serve your needs.

www.triyoung.com

Clouds, Farms, Spheres, & (IaaS) | Cloud Computing Part 2

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IT Executives, IT Managers, IT engineers, and IT Support professionals and inundated with new technical jargon on a daily basis. Some of it comes from marketing execs who figure out the best way to get techs and the consumer market to adopt this terminology in a palatable form, some of it also comes from IT engineers and geeks who need a way to refer to the work that they are developing. Either way, we are stuck with it and it will get rammed down our throats by everyone trying to sell it from Large Hosting companies to Spammers. Even your Amazons, and Yellow Pages of the world try and get in on it.

The least you need to know is benefits, features, and bottom line, does it need to be a necessary part of business. IT infrastructures are ever changing and ever expanding. It’s hard to keep up and everyone promises the right solutions. We will try and help you get to the bottom of it without any promotional speak or hardware/software prejudice. The IT industry is filled with bias towards particular products, brands, methodologies. As experienced professionals we stick to what works best for each business regardless of any ideologies or misguided loyalties 😉 (that’s a dig at the geeks who get too personally attached to technology)

Infrastructure as a service is the most basic cloud service model where basically you connect your computers, which usually act a virtual machines or terminals, to a an external Data Center (Cloud) which controls all aspects of your computing environment. This is obviously a simplified explanation, but that’s it in a nutshell.

Pros: Provides the most control and centralized security & stability. Scalability and overall management is a cinch.

Cons: Large changes are easier, but small environmental changes can be tricky. Centralized control causes less admin headaches and can be a time saver, but Power users are not as happy and innovative software hardware changes are not conducive in this environment.

Bottom line: Good for control, security, stability, scalability, and efficiency. Works well for financial institutions, call centers, medical facilities, medium to larger companies. Bad for evolving environments where hardware, software, direction is often changing. Typically bad for small startups, micro-businesses, and anyone with less than 10 computers. Initial cost can be high, so make sure there is a powerful ROI before making this move.

.Next article coming soon.

Clouds, Farms, Spheres, & (PaaS) | Cloud Computing Part 1

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No, we’re not talking about an Easter Egg hunt on a farm in the country. We’re talking about the lifeblood of your business. If these terms are unfamiliar to you and you are responsible for your company’s IT infrastructure and services, you had better get help quick.

Sample of a cloud computing environment.

Cloud services are a big buzz in the IT community these days, but many business owners ask, “what does it mean?” and “do i really need it?, will I benefit from it” and finally “how much does it cost?”. First of all, the IT marketing smarties love to take real geekie ideas like distributed network architecture and divergent storage area networks and change them into marketing buzz words like (Cloud Computing) and (Cloud Storage). It’s easier for consumers to swallow and that’s fine because it does not diminish the actual benefit to businesses, nor does it weaken the powerful technology that drives these packaged services.

There are actually many different kinds of cloud services from many different brands, providers, and technology platforms, which are all implemented in a variety of ways and utilize different types of hardware, with varying degrees of security, flexibility, scalability, compatibility and well…. you get the point. It’s complicated and difficult to disseminate the good from the bad. And more importantly what is the right solution for your business. We’ll cover a few technology types in this article as well as some of the pros and cons. However, we will refrain from making any specific brand name recommendations as to preserve the purity of this blog series;-)

Just a quick definition for cloud computing before we get started. Cloud computing is in its most basic terms, a method for joining together workstations, software, servers, and data over a distributed network for the purpose of software convenience, data resiliency, and hardware independence. (Cloud computing is most often referred to as a software service delivered via remote, from a cloud service provider i.e. hosted service) This is my definition and other definitions may vary depending on the vendor, or technology consultant. Also bear in mind that many Cloud Computing vendors, may or may not live up to this definition through their various “Cloud” products and services. Simply because a provider utilized the “Cloud” name, does not make it a true Cloud product.

Without getting too technical I think it’s important to mention some sub-cloud computing marketing buzz words that represent actual technical ideas and are an integral part of today’s cloud computing environment. Again, the most important take away is whether or not any cloud computing service is the right choice for your organization and which one will work best for your company. This article attempts to assist business owners, IT managers, and IT technicians in that endeavor.

Coming in the next Post……..

Infrastructure as a service (IaaS)

Platform as a service (PaaS)

Software as a service (SaaS)

TriYoung Blog

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Welcome to Triyoung Business Solutions Blog Page. Please join us here for frequent tips on real world IT advice and tools. Our contributing authors are IT developers, IT engineers, and IT field technicians who come accorss a wide variety of information that our followers find useful. The purpose of this blog is be be informative on cuurent issues facing IT managers, business owners, and IT professionals. We welcome positive feedback and information that others might find useful. We don’t have any underlying motive for this non-monetized blog, except the hope that you will always seek out the best possible IT professionals for your business and that you consider using TriYoung Business Solutions, if it is a good fit for your business.

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